Administrative Assistant - Part Time
Shakopee, MN Shakopee, MN Part-time Part-time Estimated:
$39.
4K - $49.
9K a year Estimated:
$39.
4K - $49.
9K a year 2 days ago 2 days ago 2 days ago Job Details Description Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste.
We work to protect the health of our water, our Earth and those who depend on them now and in the future.
Synagro takes pride in having zero layoffs during the pandemic and the business continues to thrive during difficult times.
JOB SUMMARY Provide secretarial and administrative support of a moderately complex and confidential nature.
This position is hybrid and will require 25% of time spent on-site.
ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Perform general secretarial and clerical duties, including typing, copying and filing correspondence, memos, letters, reports, etc.
Schedule and organize meetings, conference calls, business travel, conferences and facility activities.
Sort and distribute incoming mail/faxes and manage outgoing letters/packages within appropriate systems.
Prepare and submit weekly payroll summary of hours for each employee at the facility for approval/processing.
Enter business expenses into appropriate system for approval/processing.
Input facility operations information (daily rounds, transportation manifests, orders, lab analysis data) into appropriate system with accuracy.
Order and maintain adequate inventory of office supplies.
Act as liaison with other departments and outside agencies, including high-level staff.
Assist Accounting team with purchase orders, coding invoices, accounts payable, and month end close process.
Assist HR Manager with HR issues/paperwork and ensure that necessary documentation is accurate, complete, and submitted on time.
Handle confidential and non-routine information and explain policies when necessary.
Expected to exhibit and demonstrate safe behaviors at all times and perform job in a safe manner.
This is a summary of principal responsibilities and is not intended to include all duties, which may be assigned.
KNOWLEDGE/SKILLS/ABILITIES 1.
Handle confidential and non-routine information, explain policies and know how to appropriately use discretion 2.
Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.
3.
Demonstrated strong interpersonal, problem solving and relationship building skills 4.
Ability to prioritize and multi-task while applying attention to detail 5.
Process and Systems oriented 6.
Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks 7.
Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office 8.
Ability to perform basic math EDUCATION/EXPERIENCES 1.
Minimum High School Diploma or equivalent (GED) required 2.
Minimum 5 years Administrative Assistant experience preferred WORKING CONDITIONS/PHYSICAL REQUIREMENTS 1.
Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering 2.
The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.
) 3.
The worker may be subjected to atmospheric conditions:
One or more of the following conditions that affect the respiratory system of the skin:
Fumes, odors, dusts, mists, gases, or poor ventilation.
Perform general secretarial and clerical duties, including typing, copying and filing correspondence, memos, letters, reports, etc.
Schedule and organize meetings, conference calls, business travel, conferences and facility activities.
Sort and distribute incoming mail/faxes and manage outgoing letters/packages within appropriate systems.
Prepare and submit weekly payroll summary of hours for each employee at the facility for approval/processing.
Enter business expenses into appropriate system for approval/processing.
Input facility operations information (daily rounds, transportation manifests, orders, lab analysis data) into appropriate system with accuracy.
Order and maintain adequate inventory of office supplies.
Act as liaison with other departments and outside agencies, including high-level staff.
Assist Accounting team with purchase orders, coding invoices, accounts payable, and month end close process.
Assist HR Manager with HR issues/paperwork and ensure that necessary documentation is accurate, complete, and submitted on time.
Handle confidential and non-routine information and explain policies when necessary.
Expected to exhibit and demonstrate safe behaviors at all times and perform job in a safe manner.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
$39.
4K - $49.
9K a year Estimated:
$39.
4K - $49.
9K a year 2 days ago 2 days ago 2 days ago Job Details Description Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste.
We work to protect the health of our water, our Earth and those who depend on them now and in the future.
Synagro takes pride in having zero layoffs during the pandemic and the business continues to thrive during difficult times.
JOB SUMMARY Provide secretarial and administrative support of a moderately complex and confidential nature.
This position is hybrid and will require 25% of time spent on-site.
ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Perform general secretarial and clerical duties, including typing, copying and filing correspondence, memos, letters, reports, etc.
Schedule and organize meetings, conference calls, business travel, conferences and facility activities.
Sort and distribute incoming mail/faxes and manage outgoing letters/packages within appropriate systems.
Prepare and submit weekly payroll summary of hours for each employee at the facility for approval/processing.
Enter business expenses into appropriate system for approval/processing.
Input facility operations information (daily rounds, transportation manifests, orders, lab analysis data) into appropriate system with accuracy.
Order and maintain adequate inventory of office supplies.
Act as liaison with other departments and outside agencies, including high-level staff.
Assist Accounting team with purchase orders, coding invoices, accounts payable, and month end close process.
Assist HR Manager with HR issues/paperwork and ensure that necessary documentation is accurate, complete, and submitted on time.
Handle confidential and non-routine information and explain policies when necessary.
Expected to exhibit and demonstrate safe behaviors at all times and perform job in a safe manner.
This is a summary of principal responsibilities and is not intended to include all duties, which may be assigned.
KNOWLEDGE/SKILLS/ABILITIES 1.
Handle confidential and non-routine information, explain policies and know how to appropriately use discretion 2.
Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management.
3.
Demonstrated strong interpersonal, problem solving and relationship building skills 4.
Ability to prioritize and multi-task while applying attention to detail 5.
Process and Systems oriented 6.
Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks 7.
Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office 8.
Ability to perform basic math EDUCATION/EXPERIENCES 1.
Minimum High School Diploma or equivalent (GED) required 2.
Minimum 5 years Administrative Assistant experience preferred WORKING CONDITIONS/PHYSICAL REQUIREMENTS 1.
Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering 2.
The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.
) 3.
The worker may be subjected to atmospheric conditions:
One or more of the following conditions that affect the respiratory system of the skin:
Fumes, odors, dusts, mists, gases, or poor ventilation.
Perform general secretarial and clerical duties, including typing, copying and filing correspondence, memos, letters, reports, etc.
Schedule and organize meetings, conference calls, business travel, conferences and facility activities.
Sort and distribute incoming mail/faxes and manage outgoing letters/packages within appropriate systems.
Prepare and submit weekly payroll summary of hours for each employee at the facility for approval/processing.
Enter business expenses into appropriate system for approval/processing.
Input facility operations information (daily rounds, transportation manifests, orders, lab analysis data) into appropriate system with accuracy.
Order and maintain adequate inventory of office supplies.
Act as liaison with other departments and outside agencies, including high-level staff.
Assist Accounting team with purchase orders, coding invoices, accounts payable, and month end close process.
Assist HR Manager with HR issues/paperwork and ensure that necessary documentation is accurate, complete, and submitted on time.
Handle confidential and non-routine information and explain policies when necessary.
Expected to exhibit and demonstrate safe behaviors at all times and perform job in a safe manner.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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